J--MEDRAD PREDICTIVE MAINTENANCE CONTRACT

DATE POSTED: 19-NOV-09

AGENCY: Department of Veterans Affairs

OFFICE ADDRESS: Department of Veterans Affairs;VA Midwest Health Care System;Attention: Network Contract Manager;708 S. THIRD ST., SUITE 200E;Minneapolis MN 55415

SUBJECT: J--MEDRAD PREDICTIVE MAINTENANCE CONTRACT

CLASSIFICATION CODE: J - Maintenance, repair & rebuilding of equipment

SOLICITATION NUMBER: VA-263-10-RP-0031

CONTACT: Michael L OwenContract Specialist 612-467-2190 mailto:michael.owen@va.gov [Contracting Officer]

SETASIDE: N/A

PLACE OF PERFORMANCE ADDRESS: ONE VETERANS DRIVE;MINNEAPOLIS, MN

PLACE OF PERFORMANCE ZIPCODE: 55417

PLACE OF PERFORMANCE COUNTRY: USA

NOTICE TEXT: Department of Veterans Affairs
Minneapolis VAMC
Department of Veterans Affairs Medical Center
PCS - JO65NAICS 339112 PREDICTIVE MAINTENANCE CONTRACT SOURCES SOUGHT/SOLE SOURCE Initially, this is a combined synopsis/solicitation for "sources sought" wherein the VA Minneapolis Contracting Office on behalf of the VA Medical Center, Minneapolis, MN is seeking vendors who can provide OEM or OEM certified technical services as outlined in the Statement of Work (SOW) below. Any large and all types of small business vendors should respond to this "sources sought" announcement if they are capable of meeting the Government's needs. If interested provide a detailed written proposal on company letterhead or other proposal forms, including pricing and literature, for these services. This contract envisions a base year (10/1/2009 - 9/30/2010) and four option years (10/1/2010 - 9/30/2011; 10/1/2011 - 9/30/2012; 10/1/2012 - 9/30/2013; 10/1/2013 - 9/30/2014. IF AFTER TEN (10) DAYS FROM THE DATE OF THE POSTING OF THIS ANNOUNCEMENT NO ADDITIONAL SOURCES ARE IDENTIFIED via the sources sought portion of this announcement the Government anticipates entering into sole source purchase negotiations with Medrad, Warrendale, PA for OEM or OEM certified technical services defined in the Statement of Work (SOW) below. Therefore, due to lack of additional sources, this becomes a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice under Statutory Authority 41 U.S.C. 253(c)(1) and in accordance with FAR 6.302, FAR 6.302-3(a)(2) and VAAR 810.005. The authority is cited and justification made based on the determination that the Government's minimum needs can best be satisfied by OEM or OEM certified technical services. VA will conduct the procurement according to a combination of FAR Part 12, Acquisition of Commercial Items, and Part 13, Simplified Acquisition Procedures as supplemented with additional information included in this notice. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION DOCUMENT OFFERED; A WRITTEN SOLICITATION WILL NOT BE ISSUED BUT IN RESPONSE OFFERORS MUST REFER TO SOLICITATION RFP VA263-10-RP-0031. The above FAR 6.302/VAAR 810.005 authority is cited and justification made based on the determination that the Government's minimum needs can best be satisfied by OEM or OEM certified technical services. Firms may identify their interest and capability by responding to this requirement by 4:30 p.m. CT, Monday, December 21, 2009. This notice of intent is a request for OEM or OEM certified technical services competitive proposals. The Government will consider all proposals received on or before December 21, 2009. ALL RESPONSIBLE SOURCES THAT CAN MEET THESE REQUIREMENTS AND PROVIDE SERVICE AS LISTED BELOW MAY RESPOND TO THIS SOLICITATION BY SUBMITTING COST AND TECHNICAL PROPOSALS; INCLUDE LITERATURE, AND PAST PERFORMANCE HISTORY. A determination by the Government not to open the requirement to competition based upon responses to this notice is solely within the discretion of the Government. NAICS code is 339112 and the small business size standard is 500. Award will be a firm fixed-price contract, FOB destination with payment in arrears. The government intends to award without discussions and will award to obtain the best value for the government, price, price-related factors and technical capability and past performance being considered and are approximately equal. The following incorporated clauses and provisions are those in effect and are applicable to this acquisition; OFFERORS MUST INCLUDE COMPLETED COPY OF THE PROVISION AT 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS, WITH HIS/HER OFFER - or indicate a current and valid listing in ORCA. The following provisions and clauses shall apply to this solicitation: 52.252-2 Clauses Incorporated by Reference. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. The full text of a clause may be accessed electronically at this/these address(es): http://www.arnet.gov/far (FAR) and http://www.va.gov/oa&mm/vaar/ (VAAR); FAR 52.212-1, Instruction to Offers - Commercial Items; FAR 52.212-2, Evaluation of Commercial Items; FAR 52.212-3 Representations and Certifications - Commercial Items; FAR 52.212-4 Contract Terms and Conditions - Commercial Items; FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes of Executive Orders - Commercial Items; FAR 52.216-18 - Ordering; FAR 52.216-19 - Order Limitations; FAR 52.216-21 - Requirements; FAR 52.-217-6 - Option for Increased Quantity; VAAR 852.270-4 Commercial Advertising; VAAR 852.219-70 Veteran-owned business; 852.219-70 Protest Content; and 852.233-71 Alternate Protest Procedure. Original proposals shall be submitted to MICHAEL OWEN, Contracting Officer (90C), VA Minneapolis Contracting and Purchasing Office,708 South Third Street, Suite 200E, Minneapolis, MN 55415 by 4:30 p.m. on December 21, 2009. Electronic submittals WILL be accepted. Point of contact: Michael Owen (612) 344-2144; e-mail Michael.owen@va.gov; or fax to 612-333-3667. STATEMENT OF WORK MEDRAD EQUIPMENT PREDICTIVE MAINTENANCE CONTRACT 1. SCOPE: Contractor shall furnish all labor, transportation, parts, and expertise necessary to provide predictive maintenance (PM) of various Medrad equipment at VISN 23 facilities listed below in accordance with the attached equipment list (Attachment 1) 2. CONTRACT PERIOD: Contract period shall be one year from October 1, 2009 through September 30th, 2010. The contract will also contain the provision for 4 options. 3. QUALIFICATIONS: To be considered eligible for consideration, bidders must have a field service representative located within 5 hours of each medical center located in VISN 23 (i.e. Iowa, Nebraska, Minnesota, North Dakota and South Dakota) that has been trained by the Original Equipment Manufacturer (OEM) on the specific model of equipment he/she is being asked to work on. Bidders must provide, upon request, documentation of factory certified service/maintenance training on the specific equipment under the terms of this contract. All parts used shall be OEM parts only. Reverse engineered and/or refurbished parts shall not be utilized under the terms of this contract without explicit permission, in writing, from the Contracting Officer. Subcontracting of any ensuing award of this solicitation will not be allowed without written permission of the Contracting Officer. 4. SERVICES TO BE PROVIDED: A. General: 1) Contractor will provide the necessary manpower and supervision to properly execute the Periodic maintenance of the equipment listed in Attachment 1. 2) A "Field Service Report" (FSR) must be generated and a copy given to respective VISN 23 Biomedical Engineering point of contact at each facility (Attachment 2) or designee after each episode of scheduled maintenance. B. Predictive Maintenance: 1) Predictive Maintenance will be performed by the contractor at the intervals that are in accordance with the manufacturer's recommendations, but no less than annually. 2) Contractor will furnish any required "PM kits" needed to perform Predictive Maintenance. C. Documentation: A documentation package acceptable for Joint Commission purposes will be maintained by the contractor and made available to each medical center in VISN 23. Required features include, at a minimum: 1) Serial Number of equipment serviced 2) Any and all work performed on a particular date 3) Predictive Maintenance - The contractor will perform PM according to manufacturer's specifications. The contractor will have written procedures to be followed and documented evidence that each piece of equipment has been inspected according to those procedures. D. New Equipment: Equipment may be added or deleted from the service contract as needed upon notification by the Contracting Officer (to be documented in writing via contract amendment). Deleted equipment will be credited in the full amount if deleted before any scheduled maintenance has been performed on it. 5. SPECIAL INSTRUCTIONS: A. Contractor Check-In: The contractor's representative will contact Facilities point of contact as list in Attachment 2, to schedule and check-in prior to performing predictive maintenance services at the respective facilities. B. Documentation: At the conclusion of each scheduled maintenance visit, the contractor will provide a written service report indicating the date of service, the model, serial number, and location of equipment serviced; the name of the representative, and the services performed and parts replaced. The reports will be delivered to Biomedical Engineering, Building 1, Room BE12. 6. TERMS AND CONDITIONS: A. User Responsibility: The contractor will not be held responsible under the terms of this contract for repairs to equipment necessitated by user abuse and/or misuse of equipment. B. Exclusions: Service does not include electrical work external to the equipment. The articulating arm for each contrast injector listed in Attachment 1 is not to be included; the maintenance of the arms will be handled by in-house Biomedical Engineering staff. Attachment 1: EQUIPMENT LIST VISN 23 Facility Type of Injector VA Equipment ID# Serial Number Des Moines Division - VA STELLANT 2977048 41233 Des Moines Division - VA STELLANT 2968908 41238 Des Moines Division - VA SOLARIS NEW MRI 1.5T Des Moines Division - VA AVANTA 2978917 20006 Fargo VA Medical Center STELLANT 15137 41236 Fargo VA Medical Center STELLANT 15136 301422630863 Fargo VA Medical Center PROVIS 12048 96060 Fargo VA Medical Center PROVIS 18448 105758----30664 Fargo VA Medical Center SOLARIS NEW - MRI 1.5T 40927 Fort Meade Division - VA STELLANT 27792 41235---301422631322 Fort Meade Division - VA SOLARIS 27876 41383 Fort Meade Division - VA PROVIS 29694 105166---30180 Hot Springs Division - VA STELLANT 30314 30202 Iowa City VA Medical Center STELLANT 2959126 25140 Iowa City VA Medical Center STELLANT 2968709 41234 Iowa City VA Medical Center VERIS 2963245 20827 Iowa City VA Medical Center SOLARIS 2968710 40922 Iowa City VA Medical Center AVANTA 2972972 10198 Iowa City VA Medical Center PROVIS 2958795 100975 Iowa City VA Medical Center PROVIS 2954286 96473 Minneapolis VA Medical Center STELLANT 62511 25038---3007039 21958 Minneapolis VA Medical Center STELLANT 62512 25183---3007039 22148 Minneapolis VA Medical Center STELLANT 75181 30830 Minneapolis VA Medical Center STELLANT 66582 41230---3007039 31419 Minneapolis VA Medical Center SOLARIS 63102 30601 Minneapolis VA Medical Center PROVIS 55971 95469 Minneapolis VA Medical Center PROVIS 51450 92267 Minneapolis VA Medical Center PROVIS 62978 101702 Minneapolis VA Medical Center PROVIS 60758 -----100914 Minneapolis VA Medical Center MK V 42774 63597 Minneapolis VA Medical Center MK V 22509 22093 Minneapolis VA Medical Center SOLARIS NEW 3T MRI Minneapolis VA Medical Center STELLANT NEW PET/CT Omaha Division - VA STELLANT 2959067 25175 Omaha Division - VA STELLANT 2963825 25181 Omaha Division - VA SOLARIS 2987454 43985 Omaha Division - VA PROVIS 2972911 104397 Lincoln Division - VA STELLANT 2985404 30136 Lincoln Division - VA STELLANT NEW CT St. Cloud VA Medical Center STELLANT 17484 30168 Sioux Falls VA Medical Center STELLANT 14615 41239 Sioux Falls VA Medical Center SOLARIS NEW MRI 1.5 T Attachment 2: Facility and Point of contact list for VISN 23 Facility Address Point of contact Phone Number Des Moines Division - VA Central Iowa Health Care System 3600 30th Street Des Moines, IA 50310 Todd Robinson 515.699.5830 Iowa City VA Medical Center 601 Highway 6 West Iowa City, IA 52246-2208 Joe Manning 319.338.0581 x6819 Fargo VA Medical Center 2101 Elm Street Fargo, ND 58102 Ken Lammers 701.239.3700 x3734 Minneapolis VA Medical Center One Veterans Drive Minneapolis, MN 55417 Rick Bailey 612.725.2000 x2012 Omaha Division - VA Nebraska Western Iowa Health Care System 4101 Woolworth Ave. Omaha, NE 68105 Phil Mininni 402.346.8800 x4402 Lincoln Division - VA Nebraska Western Iowa Health Care System 600 South 70th Street Lincoln, NE 68510 James Rider 402.346.8800 x4402 Grand Island Division - VA Nebraska Western Iowa Health Care System 2201 N. Broadwell Ave. Grand Island, NE 68803 Ron Rice 308.382.3660 x2478 Sioux Falls VA Medical Center 2501 W. 22nd Street, PO Box 5046 Sioux Falls, SD 57117 Brian Thorson 605.336.3230 x6511 St. Cloud VA Medical Center 4801 Veterans Dr Saint Cloud, MN 56303 Al Kasper 320.255.6480 x6245 VA Black Hills Health Care System - Hot Springs Campus 500 N 5th St Hot Springs, SD 57747 Robert Nelson 605.745.2000 x2969 VA Black Hills Health Care System - Fort Meade Campus 113 Comanche Road Fort Meade, SD 57741 Curt Weber 605.347.2511 x7828

INTERNET ADDRESS: https://www.fbo.gov/spg/VA/MiVAMC618/MiVAMC618/VA-263-10-RP-0031/listing.html
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 612-467-2190

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